Terms and Conditions - Bike it Now!

Terms and Conditions


1. Booking arrangements and Deposit

When making a booking you must complete a booking form accepting on behalf of all your party the terms of these booking conditions and pay a non-refundable deposit per person per tour. This deposit is accepted as part of the inclusive fare and will only be refunded if the customer cannot be accommodated.

If your booking is made within 30 days of your departure date then you must pay the full price as confirmation.

2. Payment

The balance of the tour fare, must be paid no later than 35 days prior to the departure date for all tours, otherwise the company may treat the booking as being cancelled by the customer, and apply cancellation charges as set out in clause 3. 

3. Cancellation by You

Any cancellation by the customer must be made in writing by the person signing the booking form and is not effective until such cancellation is received by BIN.
• Cancellation within 7 days of departure: no refund – full fare applies
• Cancellation between 8-30 days of departure: 30% of total cost
• Cancellation between 31-60 days of departure: is ‘50% of deposit’. 
• Cancellation due to bereavement or health reasons will be dealt with on a case by case basis

>Cancellation due to Government ordered Lockdowns or border restriction, which impacts on your ability to travel. We will offer a refund or are more than happy to transfer to new dates.

This is subject to the client letting us know as soon as possible.

Insurance is highly recommended to cover you for cancellation fees due to illness (includes COVID) or circumstances within their policies.

4. Cancellation by Bike It Now!

BIN reserves the right to cancel any booking at any time up to the travel departure date. You will be notified immediately should this occur.

BIN shall have no liability whatsoever for any cancellation of a booking, tour or other travel arrangement except to the extent that any amounts paid by you with respect to your booking shall be refunded by Bike It Now!, excluding insurance premiums, variation fees and additional fees, as applicable.

5. Alterations to Itineraries

BIN reserves the right to amend any of the facilities, services or prices described should it become necessary in the interests of safety or other unforeseen circumstances. You will be informed of these amendments immediately. If the changes are significant, you will be able to;

continue with the tour and its amendments, this would mean accepting changes in price – BIN would refund any over payment.

6. Amendment Fees

If you wish to alter your tour arrangements after confirmation (deposit being received|) we will endeavor to assist you, however an administration fee of $25.00 per change will be applied if these changes occur inside 45days of departure.

7. Prices and Surcharges policy

BIN is under no obligation to give a breakdown of the costs involved in a tour. We accept VISA and MASTERCARD – All credit card payments incur a 2.5% surcharge.

8. Liability

Customer bookings are accepted on the understanding that they appreciate the possible risks inherent in adventure travel which include (but are not limited to) illness, rough terrain, inclement weather, other cyclists and other trail users. BIN undertakes to perform all services with reasonable care and skill. We have exercised all care to ensure the information given is correct, accurate and up to date. We cannot be held responsible for loss, damage or disruptions outside our control. 

9. Customer Responsibility

Is for the care and safekeeping of all equipment hired from BIN for the duration of the tour. If damage is deemed to be beyond general wear and tear and more customer neglect, you will be contacted and invoiced to cover the cost to return the bike to the order in which you initially received it.

10. Insurance

Travel insurance is highly recommended for all customers. 

11. Claims and Complaints procedure

If a customer has a complaint during the trip, the customer should inform Bike It Now! immediately who will endeavor to rectify the matter. 

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